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Archive for April, 2014

Enterprise PMO

April 22, 2014  |  No Comments

Enterprise PMOIn today’s competitive business world, having a competent PMO team will give your company an upper hand. Even though a large number of companies are employing Project Management Office in their organization, many of them fail to achieve the desired results. This happens mainly due to a lack of understanding of how a PMO works. Even if you have a departmental PMO system, it is important to focus on the role of the Enterprise PMO. Also, in order to gain a strategic position within the organization, the PMO needs to move into the corporate aspect of the business. An enterprise PMO is more likely to get executive support, which is vital for the successful completion of a project.

Enterprise Project Management Office, also known as organization-wide PMO, is the highest rank of a PMO entity within an organization. The primary role of this PMO is to align program or project work with the corporate strategies. Aside from these, the organization-wide PMO has to handle a number of other responsibilities, some of which include ensuring and establishing enterprise program, project, and portfolio governance, performing portfolio management activities for ensuring strategic alignment and benefits realization, as well as other related functions that align initiatives with corporate strategies. The Enterprise PMO may have to facilitate governance at an enterprise level, and they may also have to incorporate strategy planning and development support.

Additionally, the Enterprise PMO may be directly responsible for influencing the lower level PMOs within the organization. Among the other roles of this Project Management Office, the responsibility of ensuring effective communication and managing multiple stakeholders are highly vital.

The Enterprise PMO is not so popular at the moment. The Organization-wide PMO in such companies put much of their focus on Project/Program Delivery Management, Portfolio Management Prioritization & Standards, Methodologies & Processes.

Project Services PMO

April 17, 2014  |  No Comments

Project Services PMOThe PMO structure and framework can vary significantly from one organization to another, and same is with the roles and responsibilities of the PMO professionals. When discussing the PMO types, it is essential to talk about one of the crucial aspects of the team, which is Project support. A project support PMO may have to provide the infrastructure for budget reporting and centralized status, provide mentoring and training for enhancing best practices within the organization.

Project Services, also referred to as controls office and project support, mainly provides enabling processes for supporting the management of program, project and portfolio. It utilizes the processes, governance, practices and tools that have been established by the organization. They also provide administrative support for delivering program, project or portfolio work that goes on within the domain.

In some special cases, the project support team also needs to develop practices and tools that specifically support the various project efforts. Additionally, the project services PMO may also be responsible for supporting certification, training and mentoring related activities for the project managers.

Several companies have this type of PMO in their organization, and their primary functions are mostly required in various stages like Project/Program Delivery Management, Standards, Methodologies, Processes, and Portfolio Management Prioritization. When discussing the primary functions of the project services PMO team, it is important to note that most of the focus goes to the project/program delivery management, which includes scope management, effective communications, and project integration on top of the list.

Though the project services PMO have lesser responsibilities in the areas of risk management and resource management, their contribution is still significant. As far as standard and methodologies processes are concerned, the PMO has to put most of his efforts into process development and improvement and methodology definition. They can even contribute to metrics definition.

Project Office PMO

April 16, 2014  |  No Comments

Project Office PMOFor teams that provide project management related services, employing a PMO team becomes essential sooner or later. The PMO team defines, maintains and executes all the standard processes and procedures that are associated with project management. The Project Management Office framework involves multiple types of PMO, one of which is the Project Specific PMO. In order to better understand the importance of a project office, you would first need to learn what roles and responsibilities they fulfill.

Deigned for managing specific projects, a project office is responsible for providing guidance, documentation and metrics of project management. To gain better results from such a PMO, companies need to take a project specific approach. That is what the project specific PMO seeks to do. Guiding project managers and the other team members in the right direction is crucial to make a project run successfully. That is why the project office has to provide an array of support services to a particular project or program.

Built on a temporary basis, the project specific PMO team does not last beyond the completion of the particular project. Their services include coordinating reporting and governance, supporting data management, performing administrative activities and so on. The project office may also have to coordinate with the other PMO entities within the organization to support the governance requirements. They also provide program/project artifacts and facilitate knowledge management activities.

Many organizations take a project specific PMO approach. The primary functions of the project office are mainly achieved in Project/Program Delivery Management, Standards, Methodologies, Processes, Governance and Performance Management. While taking a look at the primary functions that a project-specific PMO delivers, it chips in with its crucial role mainly in three competent areas like scope management, facilitating lucid communication and excelling in resource management. The PMO also plays a role in project integration, and risk management though not as significant as other areas.

Organizational PMO

April 15, 2014  |  2 Comments

Organizational PMOUnderstanding the role of Project Management Office is essential. As business owners and project managers realize the true importance of PMO, the necessity for the same continues to grow. To make the PMO initiatives succeed, everyone involved with the project in question must understand what role the PMO actually fulfills. When roles and responsibilities of each team member are clearly defined, it will help streamline completion of each project. That is why the PMO framework needs to be taken seriously.

One of the important type of PMO is **Organizational PMO**. Also termed as Unit PMO, Divisional PMO, Business Unit PMO, or Departmental PMO, the organizational PMO is responsible for supporting the organizational unit strategy. This objective is achieved through providing effective PMO services such as governance, portfolio management, and operational project support. When these services are implemented to specific organizational units, desired outcome that are aligned with strategy can be expected.

The organizational PMO is also responsible for providing information to the other PMO entities. This comes as a part of their responsibility of organizational governance. Aside from these responsibilities, the organizational PMO provides consolidated reporting for the programs, projects and portfolios that are part of its domain.

The PMO framework varies from one organization to another, and the organizations tend to take the role of the Organizational PMO seriously. In most organizations, it focuses mostly on the program/project delivery management and in addition to the standards, methodologies, and processes.

PMI on PMO

April 14, 2014  |  No Comments

Types of PMO frameworksEvery organization needs a competent PMO (Project Management Office) in place to get projects done with maximum efficiency and within the given timeline.

The importance and necessity of Project Management Office for businesses has always been a topic of great interest among the senior and the middle management in the organizations. Most people believe that the primary role of the PMO is to give instruction of the procedures that need to be followed. However, in reality its responsibility goes beyond, this function is complex and can really be demanding to work in and maintain a PMO.

In a Pulse of the Profession report, released by the Project Management Institute, the roles and responsibilities of a PMO was thoroughly discussed. After carrying out a thorough research into the current industry trends and PMO practices, the report was drafted. To make the report a helpful guide for the practitioners, insights were gathered from PMO professionals belonging to various sectors.

The focus of the report is entirely on providing practitioners with a helpful guide that would help them understand the various aspects of how the Project Management Office works. The various PMO frameworks have been discussed, and an in-depth approach has been taken to understand the various roles that PMOs perform in different business organizations. With the level of dedication and expertise that have been put into the creation of this report is truly noteworthy.

This heavily researched, data, graphs and charts rich report is expected to be a major help to whoever is interested learn more about the current state of the PMO practice. It will also provide aspiring PMO professionals with the right guidance that would lead them on the right track of their career. Aside from discussing the various frameworks that PMO professionals can use, the report also seeks to understand how Project Management Office adds value to a business and paves the path to future success.

Over the next posts, I will try to summarize the report in a simpler way, without any numbers, graphs and charts.