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Delegation in projects

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January 23, 2014

Balance

Delegation is an essential part of a manager’s job simply because the manager cannot do all the work by himself. In fact, delegation is an important skill which requires the manager to identify which tasks can be delegated to others in the team. In addition, the manager should also select individuals from the team who possess the right level of knowledge, skills and attitude to perform a delegated task well.

Delegating is a balancing act. While it is important to delegate tasks to subordinates which they can perform well, managers should be aware that eventually they will be held responsible for the performance of their subordinates. Some managers become mistakenly obsessed with micromanaging their team members and spelling out each and every detail for their subordinates. This defeats the purpose of delegating because the manager is still not using his time productively. The manager should therefore issue clear instructions and performance standards for the delegated task to the employees and then give them enough freedom and independence to make decisions on their own. In this way, delegating can become a sound exercise in staff development.

You should often assess if you are delegating enough, identify the stumbling blocks, what to delegate, whom to delegate, planning and controlling the delegated tasks. Subscribe to Minimal PM for tips on how to delegate.

Subordinates are likely to appreciate the added responsibility and find their jobs to be more enriching and rewarding.  When done well, delegating can help the manager to improve the productivity and efficiency of the team. Team members are also likely to feel more empowered and experience greater self-confidence. The manager can spend more time on strategic tasks. The following tips can help managers delegate more effectively.

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2 Comments


  1. Micro-managing is not at all harmful as long as the leader in the manager does the following to mentor the subordinate(s) – Set direction, remove restrictions, maintain observation and build conviction!

  2. Yes Raj. Observation – That’s where micromanaging becomes a problem as it may lead to over control rather than building conviction.
    Thanks!

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