PMO for improving the culture

May 8, 2014  |  No Comments

PMO-CompetencyEven though you may have a competent PMO team and project management plans in place, you may not see the desired results. After putting so much of effort into each project, if you don’t see your success rate going up, you would be disappointed. Instead of fretting about the situation, you need to take a look at the big picture. Many organizations cannot accomplish their project related goals simply because of some flaws in their organizational culture and structure. That is why identifying these flaws and creating an organizational culture of project management is necessary. Take a look at how PMOs can help you achieve this goal.

Taking PMO help:
Aside from recognizing the need for program/project/portfolio management, every successful organization needs to provide the PMO with proper credence within the operational business structure. In such organizations, the Project Management Office must be provided with the right tools, adequate support, and high level of management authority that will make their jobs much more efficient. Even the senior executives need to have a thorough understanding of Project Management Office so that PMO functions can be carried out without the slightest hitch.

To introduce your organization to a project oriented culture, you would first need to make sure that your PMO team has clear direction as well as strong support and governance. A Project Management Office will only be able to add value to your business if they:

  • are staffed with talented professionals
  • can gain access to senior management

If you want to foster a culture of project management within your organization, you would need to understand the importance and necessity of supplying ample support and skilled talent in the right amounts. Skilled employees create the backbone of a successful organization, and you know how to use efficiency for project management.

Re-Positioning the PMO

May 5, 2014  |  No Comments

PMO-identityIf you are familiar with the role and position of Project Management Office within an organization, you must know about how diversified their responsibilities can be. Due to this reason, PMO professionals are currently suffering from a sense of identity crisis. Even though they are primarily responsible for program and project delivery management, they also have to play the role of a conduit when creating a company’s portfolio or strategic initiatives.

Despite their growing importance, PMOs are still struggling to define the role that they play within an organization. Even though it is evident that a competent Project Management Office does add significant value to a business, it still needs to be properly documented.

Even in today’s age, many businesses are still unable to fully utilize the skills of the PMO professionals. This happens mainly due to a lack of clarity in the role of the PMO. Because of this, organizations fail to reach the effectiveness of their Project Management Office. This trend has taken a toll on the efficiency of the PMO professionals, rendering them into paper tigers that are ineffective at management projects to yield the desirable results.

Furthermore, it is common among project management professionals to talk about the job role of the PMO, and do so quite confidently. However, the truth is that they are often talking out of ignorance. The roles and responsibilities of the PMO vary from one organization to another, and that is why it could be difficult to find job roles that are exactly alike.

To make it clearer for both PMO and non-PMO professionals, there needs to be enough literature and researches that clearly identify, define and differentiate the different types of Project Management Offices. There needs to be a standard consensus and formalized model on the “right” form of the PMO so that there is more clarity, which will improve the efficiency of the professionals involved.

Evolving the PMO

May 1, 2014  |  No Comments

PMO-EvolutionCompanies today have to face cut-throat market competition. New businesses are emerging every day, posing threat to the existing ones. Organizations also need to keep themselves updated with the advancement of technology and processes to be able to tackle the challenged head-on. Because of this, companies, with a dynamic PMO structure in place, can maintain organizational sustainability in the market.

As far as project oriented businesses are concerned, competent project managers play a crucial role behind the successful completion of every project. However, in order to keep PMOs delivering their best, companies need to provide them with the scope to evolve. Since today’s business environment is marked by constant change, having appropriate knowledge management and change management skills proves to be beneficial for PMO professionals.

What needs to be done to help PMOs evolve?
After the completion of every project, an assessment should be carried out to identify the key factors that played a major role in the success or failure of that particular project, program. The results of these assessments should be provided to the senior executives who will transfer the knowledge to PMOs and the rest of the organization.

Its not a common place yet for the organizations to pass on the knowledge gained from project assessments to PMO and lesser organizations communicate the results found from the assessments.

Learning and improving are at the core of creating high-performing PMO professionals. That is why being committed to knowledge management and change management helps improve processes, while ensuring future optimization.

PMO Competencies

April 30, 2014  |  No Comments

PMO-CAs far as statistics show, the high-performing PMOs are 3 times more capable of achieving their potential in contributing business value than the low-performing PMOs. A company’s financial performance has more chances of going above average when it has a high-performing PMO team in place. An in-depth research into the PMO framework, and roles and responsibilities of each PMO type has led to the identification of methods that can help increase the competencies of the Project Management Office. To make your PMO team more competent, you must follow these tips:

A culture of project management
Every organization needs to recognize the importance of efficient project/program management. Organizations must also realize how the Project Management Office can help them become more successful. A company needs to give PMO proper credence within its operational business structure in the form of support, tools and management authority. The top executives need to have a thorough understanding of Project Management Office, and how they can use PMO for the successful completion and better delivery of projects.

By creating an organization-wide culture of project management, a company can effectively increase the value PMOs add to the business. However, to make this happen, PMOs need to be provided with clear direction, support and governance. The PMO department must have skilled professionals, and access to higher management.

Continually evaluating PMO performance
To make a project/program successful, the primary goals of the project should be kept in mind. When new priorities are not aligned properly to the strategic goals, the whole project faces the risk of skewing off-course! That is why it is vital that the performance of the PMOs is continually evaluated. PMO professionals must be self critical, and they must assess their work in context of the company’s overall success. that is how PMOs can significantly reinforce business value, and help senior managers understand the contribution they have made.

PMO Performance

April 28, 2014  |  No Comments

PMO-performanceBehind every successful project, there is a major contribution of the Project Management Office. There is no two ways about that! If your business deals with project, program or portfolio management related services, it is highly crucial that you employ a PMO team of skilled professionals who know their trade well. However, simply having a Project Management Office will not help you achieve the desired results after the completion of every project. To see your success graph going uphill, you would need to evaluate the performance of your PMO team.

In order to become successful, one needs to stay true to the goals of a program or project. This is one of the key elements of success that every project manager needs to swear by. However, it is quite easy to lose one’s focus when new scopes emerge and priorities are not aligned in the correct order. When you fail to make priorities according to your strategic goals, the whole project/program faces the risk of skewing off-track. That is why it is so important that PMOs are able to evaluate their performance against the changing roles.

Self-critical PMOs can assess their performance in context of the overall success of their organization. This not only reinforces the business value of the Project Management Office, but it also helps the senior managers understand how the PMOs are contributing to the company’s success. In most cases, the high-performing PMO professionals measure their performance through project owner’s feedback, feedback from the other stakeholders, and feedback from the customers. High performers are also able to make basic evaluations of the projects.